3 Things you should be looking for in a virtual data room provider

Virtual data room providers are a dime a dozen nowadays. However, some may be more reliable than others. Contrary to what many people may think, anyone can set up a virtual data room and it doesn’t require too many resources. However, there is a huge gap in the level of expertise virtual data rooms may offer. In this article, we’re going to give you a few pointers on how to find a great virtual data room provider.

virtual data room provider

Royalty Free Photo

Make Sure They Are Readily Available

This is one of the most crucial aspects of finding a great virtual data room provider. A good virtual data room provider will cater to your needs 24/7 and make sure that you can access their customer service whenever you need them. They should also able to provide assistance every step of the way as well. A service provider that won’t extend their customer service through every step of setting up and maintaining a virtual data room should be avoided.


They should have a Good Reputation

Reputation is everything when it comes to the virtual data room business and the only way to check if a provider is reliable is to check their reputation. But don’t take their word for it. Consult their clients and see what they have to say. Try to look at as many reviews online as possible and go on independent boards in search of neutral information. Don’t be afraid to ask for recommendations as well. You should also check whether the business is registered with the Better Business Bureau to see if they are in good standing. The Better Business Bureau, or BBB for short, is an independent organization that monitors online businesses. Clients can send complaints to the BBB and they will be made public. If a company is not in good standings with the BBB, it is a major red flag and a sign a virtual data room provider should be avoided.


They Should Provide Many Options

A good virtual data room provider should offer a wide variety of options as well. However, there is a certain set of options that should be part of their core offering. First of all, they should have a solid access and document protection system in place. They should also have all the certifications they need, the most important ones being their ISO 27001 and/or SSAE 16. In addition to this, a good virtual data provider should provide a set of firewalls, dynamic watermarks, and multi-user authentication.



Finding a good virtual data provider is essential for any business who decides to go digital for their data room. However, finding a great one shouldn’t be difficult if you follow the tips in this article. Make sure that you go with a reliable vendor and make sure that they are certified and provide a good set of options. Also, do your research to ensure that your chosen virtual data provider has a solid reputation in the community and have a solid track record for good service.

About the author

With a passion for Knowledge, Smashinghub has been created to explore things like Free Resources For Designers, Photographers, Web Developers and Inspiration.

Twitter Visit author website

Subscribe to Smashing Hub

Comments are closed.